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The Association for
History and Computing

an organisation dedicated to the use of computers in historical research
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The Constitution of the Association for History and Computing

  1. The name of the organisation shall be the Association for History and Computing.

  2. AIMS OF THE ASSOCIATION

  3. The Association for History and Computing exists to encourage and maintain interest in the application of Information Technology and Information Communication Technology in all branches of historical study.

  4. MEMBERSHIP OF THE ASSOCIATION

  5. The Association consists of affiliated organisations and individual members.

  6. Affiliated organisations are organisations which have been approved as such by the Association's Council. They may have their own constitutions, established in accordance with national and local law, and levy subscriptions as they shall decide.

  7. Membership can be gained directly or indirectly, as specified in clauses 6 and 7.

  8. Individuals may join the Association directly or indirectly on payment of an annual subscription. Such membership is open to all who wish to join. The subscription shall be payable on 1st January, and is for the calendar year.

  9. Affiliated organisations shall communicate the names, postal and electronic addresses of their members who wish to join the Association indirectly to the Secretary-General by 1st April each year and shall transfer the total subscription due, net of transfer charges to the Treasurer by 30th April. In the event of an affiliated organisation failing to comply with this clause for two years concurrently, the Council shall have the power to revoke their membership.

  10. All members enjoy the same benefits of membership.

  11. REPRESENTATION ON COUNCIL

  12. Affiliated organisations shall each appoint one representative to Council; only those affiliated organisations with a membership of more than 20 AHC members are entitled to vote.

  13. Affiliated organisations shall communicate the names and postal and electronic addresses of their officers and representative on Council, to the Secretary-General by 1st April each year. Any affiliated organisation failing to comply with this requirement shall have its representation on Council revoked for the calendar year following 1st April.

  14. Each member of Council shall be entitled to be represented by a proxy, who shall be entitled to vote on that member's behalf. Proxy representation shall be recognised only through written nomination.

  15. POWERS AND RESPONSIBILITIES OF THE COUNCIL

  16. The Council of the Association is composed of the officers of the Association, together with the representatives of affiliated organisations.

  17. The Council is an advisory board for all the Association's international activities and its relations with external organisations.

  18. The Council shall decide about the admission of organisations to become affiliated with the Association.

  19. The Council shall meet at least once a year. Five Council members, among them at least three representatives of affiliated bodies, shall form the quorum for a Council meeting.

  20. If the quorum is not reached, the Secretary-General will arrange a new Council Meeting to be held within two months. For this meeting, a quorum of five Council members is required.

  21. THE ANNUAL GENERAL MEETING

  22. The Annual General Meeting of the Association is open to all members of good standing.

  23. The Annual General Meeting of the Association is held during the Associations annual conference if one is held in that year. If no conference is held in a given year, the Annual General Meeting will be held by special arrangement, in a different country from that of the previous year.

  24. Fifteen members in good standing shall form the quorum for the Annual General Meeting.

  25. If the quorum is not reached, the Secretary-General will arrange a new Annual General Meeting to be held within two months. For this meeting, a quorum of five members is required.

  26. POWERS AND RESPONSIBILITIES OF THE ANNUAL GENERAL MEETING

  27. The Annual General Meeting decides the forthcoming years subscription rates.

  28. Items for the agenda of the AGM must be received by the Secretary-General within one month of the date of the meeting.

  29. The Secretary-General shall provide an agenda for the Annual General Meeting at the beginning of the meeting. The President shall present a report of the Association's activities at the Annual General Meeting. The Association's audited accounts for the previous financial year shall be presented by the Treasurer to the Annual General Meeting for approval.

  30. Proposals for amendments to the Constitution must be made in writing to the Secretary-General six months in advance of the Annual General Meeting. Such proposals require the written support of at least five members. The Secretary-General must publish the proposals at least three months before the Annual General Meeting. Amendments to the Constitution may only be made at the Annual General Meeting. Proposed amendments previously endorsed by Council require the support of a majority of those present and voting. All other amendments require the support of at least two thirds of those present and voting.

  31. OFFICERS OF THE ASSOCIATION

  32. The officers of the Association are the President, the Secretary-General, the Membership Secretary, the Treasurer, the Editor of the Associations journal, Editor of the Associations electronic Journal, the Editor of the Associations e-mail list, the Manager of the Associations Webpages.

  33. All officers, with the exception of the Editor of the Associations journal and the Editor of the Associations electronic Journal, are elected for a period of four years by the membership, and are responsible to Council for their actions. The election and retirement of officers shall be in rotation; no more than three officers shall retire in any one year. The Secretary-General shall announce vacancies and invite nominations at least three months before the Annual General Meeting. Nominations for officers must have the written support of at least five members of the Association, and must be received by the Secretary-General at least two months before the Annual General Meeting. The President may not be re-elected: the other officers may be re-elected only once. An ex-officer may be elected an officer after an interval of four years.

  34. The President of the Association shall be primarily responsible for the strategic planning and overall policies of the Association, and for its external relations.

  35. The Secretary-General is responsible for the general secretarial activities and the internal affairs of the Association, for liaison with affiliated organisations, and for publicity and recruitment. The Secretary-General is also responsible for registration of the Association under appropriate data protection and copyright legislation where necessary.

  36. The Treasurer is responsible for the financial arrangements of the Association, for liaison on financial matters with affiliated organisations and for presenting audited annual accounts to the Annual General Meeting.

  37. The Membership Secretary is responsible for maintaining the list of the Association's members, for informing members about affiliated organisations, and for informing affiliated organisations about members who would like to join any such affiliated organisations.

  38. The Editor of the Associations journal is responsible for all editorial activities concerning the journal. The Editorial Board of the journal shall also be considered to be the publications committee of the Association.

  39. The Editor of the Associations electronic journal is responsible for all editorial activities concerning the Associations electronic journal.

  40. The Manager of the Associations Webpages is responsible for the maintenance of the Associations official Webpages.

  41. The Editor of the Associations e-mail list is responsible for dissemination of information via the Associations e-mail list.

  42. CONTINGENCY

  43. All profits derived from the activities of the Association and all interest deriving from investments which the Association shall from time to time make shall be devoted to the furtherance of the aims of the Association as set out in paragraph two of this Constitution.

  44. In the event of the dissolution of the Association, its assets shall be given or transferred to some other charitable institution or institutions, or charitable object or objects, with aims similar to those of the Association.

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