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an organisation dedicated to the use of computers in historical research
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ADMINISTRATIVE GUIDELINES

For members of the AHC

International Association for History and Computing

Version 2000 / 1a

What is the purpose of this document?

This document sets out the key administrative procedures between the international Association for History and Computing (Association) and its members. In particular it describes the new arrangements that have been established following the revision of the Associations Constitution that was passed at the 1999 AGM held in London. As such it replaces all previous administrative guidelines issued by the Association. The document seeks to clarify many of the more detailed points of the new Constitution, and at the same time provides further information on where and with whom responsibilities lie within the AHC organisation.

Who is this document aimed at?

This document is intended for all individuals who are, or want to become a member of the Association.

How do I become a member of the Association?

There are two basic types of Associations membership, the so-called direct members, and indirect members. Most members of the Association are direct members. They join the Association by contacting the Membership Secretary (see address below) providing their details including name, address and e-mail address, and by providing the designated annual membership fee, paid either by cheque in dollars or pounds (sterling), or by direct payment into an Associations bank account.

Indirect members are people who join the Association via an affiliated organisation, providing the affiliated organisation with their personal details (name, address and e-mail) and making the payment of the Associations annual membership fee to the affiliated organisation. The affiliated organisation is then responsible for passing on this information and the appropriate membership fee to the Associations Membership Secretary and Treasurer. Not all affiliated organisations may provide this facility, however.

How do I pay my membership fees?

Once you have successfully joined the Association as a direct member, you will be sent a renewal notice every year, which you must send back to the Association, together with the designated annual membership fee, paid either by cheque in dollars or pounds (sterling), or by direct payment into an Associations bank account. Indirect members have to follow the instructions from their affiliated organisation.

What do I get for my money?

With your membership fee, the Association tries to encourage and maintain interest in the application of Information Technology and Information Communication Technology in all branches of historical study. It does so - among other things - by publishing a journal, an electronic journal, a website and an email discussion list, and by helping affiliated organisations to set up (international) working groups, meetings and conferences. The subscription fee for the journal History & Computing is included in the Associations membership fee. In some cases, discounted conference fees will be available for members of the Association.

What is the organisational structure of the Association?

The Association has two main legislative bodies: the Board and the Council. The Board consists of the elected officers of the Association, namely the President, the Secretary-General, the Membership Secretary, the Treasurer, the Editor of the Associations journal, the Editor of the Associations electronic Journal, the Editor of the Associations e-mail list, the Manager of the Associations WebPages, plus any members that the Board decides to co-opt for special tasks. The Council is composed of the Board, plus nominated representatives of the Associations affiliated organisations.

The Associations Board is responsible for the management and control of all of the administrative functions and business affairs of the Association. In particular, it is responsible for implementing the Associations policies and activities in relation to its stated aims and objectives. It is responsible for the appointment of the Editor of the Associations journal and the Editor of the Associations electronic journal. It also determines the time and place of the conference of the Association and the time and place of the Annual General Meeting. The Board is also charged with maintaining liaison with other professional bodies in associated fields and also elects representatives to appropriate councils or meetings.

The Council is in effect an advisory body for the Board, and advises on all aspects of the Associations activities, including its relations with external organisations. The Council also explicitly recommends and decides on the admission of organisations wishing to become affiliated with the Association. The Council is also required to meet at least once a year.

The Annual General Meeting (AGM) is open to all those who are current members of the Association, in other words, all those whose annual subscription has been paid in full and accepted. A total of fifteen members is required to form a quorum. If the quorum is not reached, the Secretary-General will arrange for a new AGM to be held within two months. For this second meeting, a quorum of only five members is necessary.

One of the principal requirements of the AGM is to appoint members to the Board of the Association and to decide the level of the forthcoming years subscription rates for membership of the Association. The AGM is also the only body that can approve changes to the Associations Constitution.

Who do I contact when things go wrong?

If in the process of joining or renewing your membership, paying membership fees and receiving information and journals from the Association, things happen to go wrong sometimes then, if you are a direct member, always get in touch with the Associations Membership Secretary first (address below). If things keep going wrong, contact the Secretary-General. If you are an indirect member, please contact your affiliated organisation first.

How do I sign off as a member?

As a direct member, you can sign off by sending a written statement (with signature) to the Membership Secretary (address below) before November, 15 of the current year. Your membership will then end by the January 1 in the following year. If you are an indirect member, follow the instructions from your affiliated organisations membership secretary.

What is the Associations e-mail discussion list?

The Associations e-mail discussion list H-AHC is one part of the information distribution means of the Association, serving at the same time as a venue for discussion of issues related to historical computing for a wide audience of scholars in the humanities and social sciences. The list is open to everybody who wants to join it. There are no restrictions or any particular requirements to the subscribers. However, the list is edited in order to avoid unsolicited advertising and mail getting onto the list, and to keep the discussions on the subject that the list has been designed for. The list has two editors, an editorial board and also a review board. Further information about the list and also for the archive of the messages, please visit the H-AHC Web site at http://www.h-net.msu.edu/~ahc/
Help and guidelines for subscribing to the list can be found at: http://www.h-net.msu.edu/lists/help/
Current editor of the H-AHC can be contacted at editor-ahc@hi.uib.no
 

Addresses

Direct Membership Secretary of the Association:

Gunnar Thorvaldsen
Norwegian Historical Data Centre
University of Tromsø
Breivika
N 9037 TROMSØ
Norway
tel. +47 776 44179
fax: +47 776 44182
email: gunnarth@isv.uit.no

Secretary-General of the Association:

Onno Boonstra
Afdeling Geschiedenis KUN
Postbus 9103
6500 HD Nijmegen
the Netherlands
tel. +31 24 3612997
fax +31 24 3612807
email O.Boonstra@let.kun.nl

Associations web page:

http://www.let.rug.nl/ahc/welcome.html This page was created by AHC webmasters on behalf of The Association for History and Computing. All rights reserved.